Just read an intriguing comment in the Civil Society IT Survey for 2012. I quote “… the IT department isn’t going to deliver the back end because it is becoming viable to outsource it, it isn’t going to deliver the front end because you’re going to bring your own hardware… it will focus on delivering the asset that is the information.” The quote is from an IT manager in a mid sized UK Charity.
What makes this an interesting observation? Firstly, it strikes me that our CIOs and IT Directors have been spending far too much of their time concentrating on keeping the lights on in the data centre and ensuring that we have a sense of security surrounding the users and equipment used to access information in those data centres. Traditionally this has led to an 80:20 split for IT leaders, 80% on keeping the IT systems operational and 20% on delivering new services and capabilities requested by the business. If you are in that category don’t be too depressed, at least 80% of IT Managers are there too (no data, just the pareto principle at work)!
However, there were a couple of truisms which struck me forcefully in the quote from someone who clearly “gets” the implications of consumerisation and the cloud. Firstly, that there is an earnest desire in our colleagues to use their own equipment for work and play, wherever they are, and that providing access to work information systems is a capability to be added, not the rationale for handing out more equipment to be carried around. With the further complication of software applications which are “company standard” and yet not wanted, particularly by the younger members of staff. Why can’t we use the software packages we prefer?
Secondly, the provision of services as standard from the cloud is shaking the foundations of the independent software vendor world. It is clear that this charity is not going to invest in building a “me too” system when an appropriate service is available on demand. This immediately brings to question what services must be run in house and how much capacity is requires to serve the business.
To give a real example here. Jon Jenkins (@jonjenk) the Amazon CIO reported to the Amazon Web Services summit last year that he had shifted the whole of Amazon.Com to Amazon Web Services in November 2010 and as a result he now spent only 30% of his time worrying about IT delivery and 70% of his time on delivering new services. In addition, he reported that his CFO patted him on the back from time to time with the news that the monthly costs had gone down, as AWS reduced its prices. Don’t forget, Amazon.Com is probably the biggest e-commerce platform on the Internet with massive peaks of activity from hundreds of millions of customers ahead of Christmas. After all, this annual challenge and the dilemma of how to cope was the imperative that drove the creation of AWS in the first place.
However, as the quote at the head of this piece points out, managing the information systems and employee access is only 2 parts of the job. The third piece is Information.
Managing the Information piece has been largely abandoned in many places over the years. I don’t mean that it has not been delivered as a functional requirement. Rather I mean that we typically have multiple systems, running multiple business applications with multiple copies of the same data that cannot comfortably be shared or updated in a coherent manner across the business. This leads us into substantial amounts of effort every time someone in the business has a bright idea which should be offered “to our customers” or indeed, the customers themselves request that they not be offered anything by the business. A legal requirement in the UK and European Union. It has also led to an explosion of storage in data centres containing eye watering amounts of redundant data!
Now in my work with big business, especially in the public sector, this problem manifests itself as multiple systems, purchased by line of business managers, each of which has its own database and duplication of data, systems and software licensing costs. At the recent Crown Procurement Conference run by the Cabinet Office, Phil Pavitt, CIO for HMRC, stated that he was on a mission to reduce the 900 or so systems run in his, very large, department to a handful running on a few “computers”. Since there are only 60M citizens in the UK and all of them are known in that department, one would hope that a focus on information will really repay the effort in terms of a coherent information architecture and derived services, reduced costs and increased efficiency downstream. This is a worthy goal for all of us Information Technologists. After all, the I for Information has always been in the label on the tin!